CONSTITUTION & BYLAWS

 

YUMA COIN CLUB

 

CONSTITUTION

 

 

ARTICLE 1. NAME AND PURPOSES

 

SECTION  A.

 

The name of this organization shall be “YUMA COIN CLUB.”

 

SECTION  B.

 

         The purpose of this organization shall be as follows:

 

         1.            To encourage the pursuit of coin collecting as a hobby;

         2.            To help members improve their coin collections;

         3.            To provide a center of information and advice pertaining to coin collecting;

         4.            To promote the science of numismatics through the acquisition and study of coins by the members;

         5.            To provide for social activities for the members;

 

ARTICLE II.  ORGANIZATION

 

         The YUMA COIN CLUB shall be a non-profit organization

 

ARTICLE III. MEMBERSHIP

 

SECTION A.

 

Membership in this organization shall be of two kinds:  Adult Membership and Junior Membership.

 

SECTION B

 

ADULT MEMBERSHIP.   Any person 18 years of age or over shall be eligible for consideration of election to membership. They shall have full voting right pertaining to the business of the club and the election of officers and directors.  They shall be eligible to hold any appointive or elective office

 

SECTION C.

 

JUNIOR MEMBERSHIP. Any person 17 years of age or under shall be eligible for consideration of election to membership. They shall have full voting right pertaining to the business of the club and the election of officers and directors.  They shall be eligible to hold any appointive but not elective offices.

 

 

SECTION D.

 

          Minimum qualification for membership shall be as follows:

 

          1.           Sponsored by an active member of this organization.

          2.           Receive a majority vote of the members present at a Regular Meeting.

          3.           Pay dues as prescribed in ARTICLE IV.

 

SECTION E.

 

        Active members shall be issued a membership card which shows the duration of paid up membership.

 

SECTION F.

 

          Membership may be revoked by a two-third vote at any Regular Meeting. The member must be notified and given an opportunity to defend his right to retain membership before the membership of the club.

         .

ARTICLE IV.  OFFICERS

 

SECTION A.

 

          Elective officers of this organization shall be as follows:

 

 

  • President

  • Vice-President

  • Treasurer

  • Secretary

  • Three Directors, elected for one, two, and three year terms.

 

SECTION B.

 

The President shall be elected for a two year term at the Regular Meeting in December and shall take office at  the Regular Meeting in January.

 

          The Vice-President shall be elected for a two year term at the start of the second year term of the President.

 

          A majority vote of the active members present shall constitute election to an office.

 

SECTION C.

 

          Nominees shall be proposed by an active member of this organization and placed in nomination at the     

          regular meeting.  Further nomination can be accepted from the floor at the Election Meeting.

 

          A majority vote of the active members present shall constitute election to an office.

 

SECTION D.

 

          Vacancies in any office shall be filled by Special Election at a Regular Meeting.

 

SECTION E.

 

          An officer may be removed from office by a two-thirds vote at a regular meeting, but the officer must be

          notified and given the opportunity to defend his rights to hold that office before the membership of the club.

 

SECTION F.

 

          Any elected official of the YUMA CON CLUB who misses three consecutive meeting for other than legitimate

          reasons and during the 6 month period October-March shall be removed from office automatically.

 

ARTICLE V.  MEETINGS

 

SECTION A.

 

          Regular Meetings of this organization shall be held in accordance with the wishes of the YUMA COIN CLUB

          as expressed by a vote of the membership.  Special Meetings may be called by the President at any time.

 

ARTICLE VI.   DUES

 

SECTION A.

 

          Dues for this organization shall be set annually by a majority vote of the members present at a Regular Meeting.  Dues are due and payable on or prior to the December meeting.  New members admitted from December to May shall pay a full year’s dues; those admitted from June to November shall pay one-half of the annual dues.

 

 

SECTION B

 

          Junior Membership dues shall be one-half the amount of Adult Membership dues.

 

SECTION C.

 

           A member shall no longer be in good standing in this organization sixty (60) days after the expiration date,

           normally December 31, provided that membership dues have not been paid.

 

ARTICLE VII.   COMMITTEES

 

SECTION A.

 

          Special Committees shall be appointed by the President at such times as deemed necessary by the President.

 

ARTICLE VIII.  BOARD OF DIRECTORS

 

SECTION A.

 

          The Board of Directors for this organization shall consist of the President, Vice-President, Secretary, Treasurer, and three (3) members elected by the membership for a one (1) year, two (2) year, and three (3) year term.  The term of the three (3) elected member directors shall be staggered so that no more than one (1) is elected in any one year.

 

SECTION B.  DUTIES

 

          The duties of the Board of Directors shall be to ensure fulfillment of Article 1, Section B. Purpose of this organization.

 

SECTION C.  MEETINGS AND QUORUMS

 

Meeting of the Board of Directors shall be called by the President, as needed or by any three (3) members of the Board of Directors.  Four (4) members of the Board of Directors shall constitute a quorum.  Meetings of the board of directors shall be open to any interested member of the organization who wants to attend as an Observer.  The Board of “directors may by majority vote adjourn into private, closed session to handle sensitive matters.

 

 

ARTICLE IX.    AMENDMENTS

 

SECTION A.

 

          A proposed amendment to this constitution may be submitted in writing by an Active Member at any Regular Meeting.  The Secretary shall notify each member as to the wording of the proposed amendment.  Readings of the proposed amendment shall be made at the Regular Meeting following introduction.  A two- thirds vote favorable to the amendment at the same meeting shall be necessary for adoption.

 

ARTICLE X.  DISSOLUTION

 

          Upon dissolution of the club, disposition of assets shall be made by the Board of Directors, subject to the restrictions herein set forth.  The Board of Directors, upon dissolution or liquidation of the club shall, after paying or making provision for payment of all liabilities of the club, distribute the remaining assets of the club to one or more national, regional, state, or local numismatic associations or societies or public libraries, archives, or museums.

 

END CONSTITUTION

 

MEMBERSHIP APPROVED OCTOBER 8, 2013

 

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YUMA COIN CLUB

BY-LAWS

 

ARTICLE I.

 

SECTION A.

 

         All provisions contained in the Constitution of the Yuma Coin Club shall be considered to be a part of these By-Laws to the same extent as though fully set forth herein.

 

ARTICLE II.  DUTIES OF THE OFFICERS

 

SECTION A.   THE PRESIDENT

 

         1.            Preside over and conduct meetings according to the Constitution and By-Laws and accepted

                        parliamentary procedure.

         2.            Call special meetings.

         3.            Keep members on the subject and within time limits.

         4.            Appoint all committees and serve as ex-officio member of each committee.

         5.            Call other officers to the chair as necessary or desirable.

         6.            See that the club is represented at official or social functions.

         7.            Coordinate club efforts by keeping in close contact with other officers and members.

         8.            Follow up activities and check on progress being made.

         9.            Keep club work moving in a satisfactory manner.

         10.          Preside over meetings of the Board of Directors.

         11.          Act as Auction Chairman, as necessary.

 

SECTION B.  THE VICE PRESIDENT

 

         1.            Assist the President.

         2.            Have charge of committee work in general.

         3.            Preside over meetings in the absence of the President.

         4.            Act as Auction Chairman, as necessary.

 

SECTION C.   THE SECRETARY

 

         1.            Prepare and read Minutes of the previous meetings.

         2.            Have available for the President a list of business for each meeting.

         3.            Count and record visible vote when taken.

         4.            Prepare club reports.

         5.            Keep permanent record of the club.

         6.            Keep an accurate membership roll and issue membership cards.

         7.            Call the meeting to order in absence of a presiding officer.

         8.            Attend to official club correspondence.

         9.            Send out and post notices.

         10.          Read communications at meetings.

         11.          Act as Auction Chairman, as necessary.

 

 

 

SECTION D.   THE TREASURER

 

 

         1.            Receive and act as custodian of all club funds.

         2.            Prepare an annual budget.

         3.            Keep financial records of the club.

         4.            Pay out club funds as authorized to do so by vote of the membership or Board of Directors.  Checks

                        must be signed by two of these officers – President, Vice President, or treasurer.  The Treasurer

                        must be one of the signatory except in emergencies when that officer is not available.

         5.            Prepare financial statements and reports.

         6.            Act as Auction Chairman, as necessary.

         7.            Collect dues.

        

 

ARTICLE III.   AUDIT

 

         An audit shall be performed as a result of a change in the Treasurer, and at other times

as the Board of Directors may request.  The President may appoint no less than 2 members of

The Yuma Coin Club to examine the books, ledger, and records of the Treasurer. No audit

member may include the Treasurer or a member of the Board of Directors. The President may

 appoint an independent outside auditor to examine the books, ledger, and records of the

Treasurer.  A record/report of the examination shall be presented to the Board of Directors for

Club records and reporting to members.

 

 

ARTICLE IV.   AGENDA FOR MEETINGS

 

SECTION A.

 

         The prescribed order of business for any Regular Meeting of the YUMA COIN CLUB shall

be as follows:

 

         1.            Call to order.

         2.            Roll call of members/or use sign-in register.

         3.            Introduction of guest (s).

         4.            Minutes of the previous meeting.

         5.            Financial report

         6.            Unfinished business

         7.            New business.

         8.            Program

         9.            Auction

         10.          Raffle / Door Prize

         11.          Adjournment

        

SECTION B.

 

         “Robert’s Rules of Order” shall be the parliamentary authority of all business conducted

by the YUMA COIN CLUB.

 

 

 

ARTICLE V.   AMENDMENTS

 

SECTION A.

 

         A proposed amendment to the By-Laws may be submitted in writing by any Active

Member at any Regular Meeting, providing such amendment does not conflict with the

provisions of the constitution. .  The Secretary shall notify each member as to the wording of

the proposed amendment.  Readings of the proposed amendment shall be made at two (2)

Regular Meeting following introduction.  A two- thirds favorable vote of the members present

at the same meeting as the second reading shall be necessary for adoption.

 

 

SECTION B.

 

Notice of a vote on the By-Laws shall be included in the call to the meeting at which the vote is

to be taken.

 

END BY-LAWS

 

MEMBERSHIP APPROVED FEBRUARY 11, 2014

 

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RULES GOVERNING AUCTIONS AT REGULAR MEETINGS OF THE YUMA COIN CLUB

 

Revised May, 1986

Revised August 20, 2013

 

         1.  Any member in good standing may submit to the Auction Chairman, or his designated alternate, a list of not more than 15 lots of numismatic material for sale through the YUMA COIN CLUB Auction during the Regular Meeting each month.

 

         2.  Lists must be prepared on the official YUMA COIN CLUB consignment sheets and submitted to the Auction Chairman, or his designated alternate, at least one (1) week prior to the auction

 

         3. The Consignment List will be distributed to members and guests via email or copied.

        

         4.  A consignor may not bid on their own lot, but at the time the lot is offered for sale he may reduce the minimum bid if he desires, but may not do so after a subsequent lot in the auction is sold.

 

         5. A commission of five (5%) percent of the total sale price shall be assessed the consignor by the

YUMA COIN CLUB.

 

         6. Coins not sold at the time of auction may be purchased after the closing of the auction for minimum bid.

 

         7. The Treasurer of the YUMA COIN CLUB, or their designated alternate, will receive and disburse monies transacted in the auction.

 

         8. The Board of Directors of the YUMA COIN CLUB has final authority on all questions of procedure and rules governing auctions conducted by the YUMA COIN CLUB.